Privacy Policy

Flag Showcase LLC (“Flag Showcase,” “we”) runs flagshowcase.com, Flag Showcase events and FLAG ID, including athlete profiles on athletes.flagid.ai, sign-in at my.flagid.ai and the FLAG ID app. This policy explains what we collect, how we use it, what becomes public, and the choices parents and athletes have. Questions: info@flagshowcase.com.

Who can sign up

• Athletes 13 and older can create a FLAG ID themselves, and a parent or guardian must approve it.
• Athletes under 13 must be signed up by a parent or guardian.
• Nothing about an athlete becomes public until a parent or guardian approves and our team reviews the profile.

What we collect

When you create a FLAG ID:

• Athlete details: name, graduation year, positions, city and state, school and club team, plus optional bio, athlete statement, achievements, photo, film links and Hudl or similar profile links.
• Optional Instagram and X handles. These stay private unless a parent approves showing them.
• Contact details: the athlete’s email, used only to send profile links and sign-in codes, and the parent or guardian’s name, email and optional phone number.
• Who filled in the form (athlete or parent) and the parent’s approval.

When an athlete is tested: results (for example, a 40-yard time), the date, surface, timing method and testing site; video of the test, which we use to verify the result; staff notes; and, if approved, short observations from coaches.

When you contact us or ask to partner: your name, email, organization, type of inquiry and message.

When you use the FLAG ID app: the app keeps a sign-in key on your device so you stay signed in, along with your FLAG ID number, athlete name and an internal record number. It stores nothing else on the device.

Automatically: basic technical data such as browser type, pages visited and IP address, which our hosting provider uses to run and protect our sites. Our website doesn’t use advertising or tracking cookies, and any visit counts we keep come from cookie-free analytics.

How we use it

• To create and run FLAG ID profiles, and to send sign-in codes and private edit links.
• To ask a parent or guardian to approve a profile, and to show only what they approve.
• To verify test results. Only Flag Showcase staff can mark a result as verified.
• To run events and tell FLAG ID families about dates and locations first.
• To answer messages and partner inquiries.
• To keep our sites safe and working, and to learn which pages help families.

We don’t sell personal information, we don’t use it for targeted ads, and no one can pay to rank higher.

What’s public

Once a parent approves and our team reviews it, an athlete’s profile can show: name, graduation year, positions, city and state, school, club team, photo, bio, statement, achievements, film links, verified results, approved events and approved coach observations. Instagram and X handles appear only if a parent approves them.

Never public: parent or guardian names, emails and phone numbers; athlete emails; staff notes; and sign-in or approval codes.

Anyone with the link can see a public profile, including coaches and scouts. A parent can ask us to hide or remove a profile at any time.

Who we share with

• Service providers that host our websites, store our records and send our emails (currently Cloudflare, Airtable, Resend and GoDaddy). They may use the information only to provide those services to us.
• Testing partners that run testing for Flag Showcase see the athletes they test in person and the results they submit. We don’t give testing partners parent contact details or let them use athletes’ information for their own marketing unless a parent opts in.
• When the law requires it, or to protect someone’s safety.
• If Flag Showcase is sold or merged, the information would transfer under this policy, and we’d tell families first.

Children under 13

We collect information about children under 13 only from, or with the approval of, a parent or guardian, and only what’s needed to run FLAG ID and our events. A parent can review their child’s information, ask us to delete it, or tell us to stop collecting or using it, by emailing info@flagshowcase.com.

How long we keep it

• Sign-ups a parent never approves: deleted after 60 days.
• Profiles: kept while the account is active, and deleted after 3 years with no activity.
• Test videos: deleted 12 months after the result is reviewed. The verified result stays on the profile.
• Messages and partner inquiries: kept up to 2 years.
• Deletion requests: completed within 30 days.

Your choices and rights

Parents and athletes can ask to see, correct, download or delete their information, hide a profile, or stop emails, by writing to info@flagshowcase.com. We’ll confirm we’re talking with the athlete or their parent before making changes.

If you live in the UK or EU, you can also object to or restrict how we use your information and complain to your local data protection authority. We rely on a parent’s consent and on our legitimate interest in running events and verifying results. Your information may be processed in the United States.

Security

We use access controls, encrypted connections, and scrambled (hashed) sign-in and approval codes. No system is perfect; if a breach affects you, we’ll tell you as the law requires.

Do Not Track

Our sites don’t respond to browser “Do Not Track” signals. Our website doesn’t use tracking cookies.

Changes

If we make important changes, we’ll update the date above and email families with an active FLAG ID.

Contact

Flag Showcase LLC · info@flagshowcase.com · [phone] · [mailing address]